Table of Contents Link to heading

• Injury and Illness Preparedness Guide

  • 1.0 Purpose
  • 2.0 Definitions
  • 3.0 Responsibilities
    • 3.1 VP - EHS
    • 3.2 Supervisor
    • 3.3 Associate
    • 3.4 Third-Party Contractors
  • 4.0 Procedure
    • 4.1 General Guidelines for Reporting Injuries, Illness, Incidents and Accidents
      • 4.1.1 Incident Reporting Matrix
      • 4.1.2 OSHA Notification
      • 4.1.3 General Requirements
      • 4.1.4 Specific Requirements
      • 4.1.5 Vehicle Accident Reporting
      • 4.1.6 Reporting Other Incidents
    • 4.2 First Aid and Medical Services
    • 4.3 Incident Review Team
    • 4.4 OSHA Recordkeeping
  • 5.0 References
  • 6.0 Training

• Walking and Working Surfaces

  • 1.0 Purpose
  • 2.0 Scope
  • 3.0 Definitions
  • 4.0 Responsibilities
  • 5.0 Procedure
  • 6.0 Training
  • 7.0 References

• First Aid Procedure

  • 1.0 Purpose
  • 2.0 Scope
  • 3.0 Responsibilities
  • 4.0 Procedure
  • 5.0 Training
  • 6.0 References

  Injury and Illness Preparedness Guide Link to heading

1.0 Purpose Link to heading

[Company Name] (CNI) has prepared this program as part of the CNI EHS Management System to maintain a safe and secure workplace. CNI has implemented this program for the reporting and investigation of all work-related associate injuries and illnesses, as well as incidents and accidents that may or may not involve associate injury or property damage. The program provides:

• A defined reporting and investigation process.
• Direction on actions to be taken by associates, Supervisors, and CNI Management for each type of event.
• Directions on securing medical attention.
• A defined process for an associate returning to work after medical treatment beyond first aid.

Reporting methods and document requirements are defined within this program. The investigation procedure focuses on determining:

• WHAT happened,
• HOW it happened,
• WHY it happened, and
• WHAT preventive actions are necessary to prevent similar incidents.

The same procedure should be followed for all events, even if no injury, illness, or property damage resulted from the event. The methods provided are flexible and allow considerable latitude in the makeup of an accident investigation team and their activities.

The procedures described in this program are intended to facilitate compliance with applicable governmental regulations. If there is a conflict between this plan and a governmental regulation, the governmental regulation will apply, and this plan will be modified. However, all other requirements in this plan apply even if they are more stringent than governmental regulations.

2.0 Definitions Link to heading

• Accident or Incident: An unplanned, undesired event that may, but does not have to, result in personal injury, property damage, or loss of time, raw material, or finished products. Examples include occupational illnesses, uncontrolled fire and explosions, disabling injuries, serious equipment plant or property damage, dangerous occurrences which could have, but did not, injure any person, exposures to hazardous substances, or other circumstances that put associates or the plant at risk.

• First Aid: Treatment or care given to a patient that requires little to no professional medical skills, regardless of the provider’s credentials. Examples include:

  • Using a non-prescription medication at non-prescription strength.
  • Cleaning, flushing, or soaking wounds on the surface of the skin.
  • Using wound coverings such as bandages, gauze pads, or butterfly bandages.
  • Using hot or cold therapy.
  • Using non-rigid means of support, such as elastic bandages or wraps.
  • Temporary immobilization devices while transporting accident victims.
  • Removing foreign objects from the eye using irrigation or a cotton swab.

• Medical Treatment: The management and care of a patient to combat disease or disorder. This does not include:

  • Visits to a physician for observation or counseling.
  • Conducting diagnostic procedures, such as X-rays and blood tests.
  • Injuries resulting from voluntary participation in wellness programs or personal tasks outside work hours.

3.0 Responsibilities Link to heading

3.1 VP - EHS Link to heading

• Designate a standing committee to review investigation reports of injuries, illnesses, and incidents.
• Ensure all reporting requirements are met.
• Communicate corrective and preventive actions.
• Notify designated contacts or immediate family of associates seriously injured during work.
• Ensure job-related injuries and illnesses are properly recorded according to OSHA requirements.

3.2 Supervisor Link to heading

• Arrange for appropriate medical care when necessary.
• Complete the “Supervisor” sections of the Injury/Illness/Incident/Accident Report.
• Report all actual or suspected injuries, illnesses, incidents, and accidents to the VP - EHS.
• Participate in the investigation of all events as required.
• Ensure associates treated beyond first aid provide a completed Return to Work form before resuming duties.

3.3 Associate Link to heading

• Seek medical treatment when necessary.
• Notify their supervisor of actual or suspected work-related incidents immediately.
• Complete the appropriate portions of the Injury/Illness/Incident/Accident Report.
• Provide a completed Return to Work form if medical treatment beyond first aid is required.

3.4 Third-Party Contractors Link to heading

• Immediately report injuries, illnesses, incidents, and accidents involving their associates on CNI premises to their designated CNI contact.
• Participate in all injury, illness, incident, and accident investigations as required by CNI, even if their associates were not directly involved.

4.0 Procedure Link to heading

4.1 General Guidelines for Reporting Injuries, Illness, Incidents and Accidents Link to heading

4.1.1 Incident Reporting Matrix Link to heading

The Incident Reporting Matrix identifies, based on the type of incident, who within corporate management should be verbally notified and when. It also specifies which type of report from the field should be completed based on the type of incident. Reporting of the incident must occur in a specified manner based on site-specific requirements, and the reporting sequence shall be posted.

External Incident Notification Matrix Link to heading

Internal Incident Notification Matrix Link to heading

4.1.2 OSHA Notification Link to heading

OSHA requires the reporting of work-related incidents that result in:

• The death of an associate.
• The hospitalization of three or more associates.

In addition to OSHA requirements, CNI Owner Clients mandate that all incidents be reported, including but not limited to:

• Injuries.
• Spills.
• Property damage.
• Fires and explosions.
• Vehicle damage.

Reporting Requirements Link to heading

• All injuries, illnesses, incidents, and accidents must be reported to the immediate supervisor as soon as possible.
• Associates who fail to report or document an incident may face disciplinary action up to and including discharge.

Near Miss Reporting Link to heading

• Near-miss reports should be submitted to the Safety Manager.
• The EHS Department will complete accident and incident investigations with assistance from relevant internal parties.

Importance of Rapid Reporting Link to heading

• Accurate information must be recorded on the appropriate forms provided in Appendix A or referenced elsewhere in this manual.
• Rapid reporting ensures timely preservation of:
  • Critical information.
  • Items of importance that could be lost, removed, destroyed, or forgotten.

Investigation Process Link to heading

• All injuries, illnesses, incidents, and accidents will be investigated to:
  • Determine the root cause.
  • Develop corrective and preventive actions.
• Investigations are designed to identify underlying causes, not assign blame.

Site Access Restrictions Link to heading

• Non-company personnel are prohibited from accessing the scene of the incident without the express consent of CNI management.
  • Exceptions include authorized associates of regulatory or law enforcement agencies and medical first responders.

4.1.3 General Requirements Link to heading

The following procedures must be followed when completing the CNI report forms found in the appendices of this document. Several forms are provided, and they must be used as appropriate for the injuries, illnesses, incidents, or accidents being reported.

• Complete all questions, sections, or blanks on the forms. If a section does not require information, insert “N/A.”
• All reports must include as much detail as possible about the injuries, illnesses, incidents, or accidents.
• Report only facts that can be verified; avoid including opinions or assumptions.
• Include diagrams or pictures to help explain the event.
• The associate is responsible for completing and submitting the initial CNI Injury, Illness, Incident, and Accident Report and any additional reports as appropriate.

These steps ensure that all necessary details are captured and facilitate an accurate investigation process.

4.1.4 Specific Requirements for Reporting an Accident, Injury, Illness, or Incident Link to heading

When medical treatment beyond First Aid is required, the Return to Work form must be completed and signed by the treating Medical Service Provider and returned to the Supervisor or HR before the Associate can return to work. This requirement is necessary to ensure that CNI is adequately informed of the associate’s fitness for duty and medical restrictions, if any.

Guidelines for Completing the Forms for a Work-Related Injury or Illness Link to heading

Associate Reporting Link to heading

If an associate is injured at work, develops an illness that may be associated with job activities, or otherwise requires First Aid or Medical services as a direct result of work activities or environments, they are required to:

• Promptly seek medical treatment if necessary (see the “Medical Treatment” section below).
• Immediately notify the Supervisor or designated in-charge person of the work-related injury or illness.
• Complete as many sections as possible of the Injury, Illness, Incident, and Accident Report Form in Appendix A, then sign and date the report.
• Submit the completed form to the Supervisor or designated in-charge person for signature and action.

Supervisor Action and Reporting Link to heading

When an associate or contract laborer sustains a work-related injury or illness, the following actions must be taken:

• Aid injured associate(s) and coordinate efforts to obtain proper medical assistance.
• Secure or assist in securing the scene of the accident to prevent further injury to personnel.
• Notify CNI management.
• Gather the following information for the first report of injury:
  • Name of injured party(s).
  • Date, time, and specific location of the accident.
  • How the accident occurred.
  • Description of the injury.
  • Names of any witnesses and their employers.
  • Names of all personnel on location if the event occurred at an off-site work location.
  • If applicable, the estimated time of arrival, name, and location of the medical treatment facility to which injured party(s) will be transported.
• If possible, and in concert with the injured associate, prepare a written statement detailing the conditions and events surrounding the accident.
• Complete as many sections as possible of the Injury, Illness, Incident, or Accident Report Form in Appendix A, sign and date the report.
• If the associate does not need or desire medical treatment, make a copy of the report for your records and send the original to the Safety Manager, Human Resources/Compliance Manager, or VP-EHS. If medical treatment is required at a later date as a result of the accident, refer the associate to the Human Resources/Compliance Manager or VP-EHS.
• Submit the Return to Work Form by email to the Human Resources/Compliance Manager or VP-EHS.

EHS Department Action and Reporting Link to heading

The EHS Department will:

• Dispatch a Safety Manager or supervisory personnel to meet and/or accompany the injured party to a medical facility if medical care beyond first aid is required. The designee should stay with the injured associate and report the condition of the injured associate back to management.
• Prepare any required First Report of Injury or similar document and submit it to the appropriate State and/or Federal Agencies.
• Ensure all applicable forms are filled out and distributed to the appropriate authorities.
• Follow up with the associate and medical personnel until the associate is released for full duty. (Note: A Supplemental Report of Injury may be required by regulatory authorities to report changes in the associate’s work status.)
• Notify the designated contact or immediate family of the injured if they are an CNI associate, if appropriate.
• Contact and update appropriate customer personnel on the condition of the injured associate if the event occurred on the customer premises. (Some customers may require reporting using their own reporting forms as a contractual requirement.)
• Review findings of the Accident Investigation Report and ensure that the recommended corrective and preventive actions are communicated to all affected associates and incorporated into the CNI safety program.

4.1.5 Vehicle Accident Reporting Link to heading

All vehicle accidents that occur while an associate is operating a motor vehicle, whether it is a personal vehicle or one owned, leased, or rented by CNI, must be reported immediately to CNI management. These procedures must be followed, regardless of how minor the incident may appear.

Actions to Be Taken by Associates at the Scene of the Accident Link to heading

• Render assistance to anyone who might have sustained injuries.
• Do not move the vehicle until instructed to do so by the investigating law enforcement officer.
• Position available hazard devices to warn oncoming motorists.
• Notify the local or appropriate law enforcement authorities.
• Do not admit fault or responsibility for the accident.
• If an unattended vehicle or personal property is involved, attempt to locate the owner. If unable to locate the owner, leave the CNI name, address, and telephone number along with a description of what happened.
• Complete the CNI Injury, Illness, Incident, Accident Report Form (Appendix A).
• Identify the following:
  • People involved (names, addresses, telephone numbers, and driver’s license numbers).
  • Vehicles involved (make, model, and license numbers).
• Obtain the names, addresses, and telephone numbers of all passengers and witnesses.
• Accurately describe the location of the accident. (Associates should take pictures with cell phones if available and transmit the pictures to CNI Management as soon as possible.)
• If injuries, real or claimed, are involved, collect as much information as possible regarding the extent of the injuries.
• Obtain the name of the investigating officer and their agency. Request any state or local forms required to be completed.
• CNI associates should not make any statements except as required by the investigating officer.

Actions to Be Taken by CNI Management Link to heading

• Ascertain the location of the accident, the extent of injuries to CNI and/or third-party personnel, and estimate the extent of property damage to CNI and/or third-party property.
• If necessary, dispatch a management representative to the scene of the accident.
• If an CNI associate is injured and unable to communicate, notify the associate’s designated contacts or immediate family.
• If a death, serious personal injury, or substantial property damage occurs as a result of the accident, immediately contact the VP-EHS.

4.1.6 Reporting Other Incidents Link to heading

Any non-vehicular accident or incident involving property not owned by CNI or persons other than CNI associates, which may be due to the conduct of CNI associates, operation of CNI equipment, or use of CNI products or procedures, must be reported as a potential general liability claim.

Any non-vehicular accident or incident involving property, equipment, or materials used by CNI that results, or could have resulted, in:

• A disruption of a process or workflow.
• Loss of material or product.
• Damage to equipment.
• Release of materials to the environment.

These incidents must be reported as soon as possible to identify and implement corrective and preventive actions.

Actions to Be Taken by CNI Associates and Supervisors at the Accident or Incident Scene Link to heading

• Render the location as safe as possible without exposing themselves to danger. This may include securing equipment, processes, or materials and offering first aid assistance.
• After the emergency has subsided, or after the work has been completed if the event is judged by the Supervisor to be of minor consequence, but before leaving the location:
  • Obtain all pertinent information regarding the accident or incident.
  • Collect the names, addresses, and employers of all personnel and witnesses present when the accident occurred.
  • Document the extent of injury(s).
  • Record the specific location of the accident.
  • Document the extent of property damage.
  • Identify all potential losses or damages in addition to those actually suffered.
• Complete as many sections as possible of the Injury, Illness, Incident, or Accident Report Form (Appendix A), sign, and date the report.
• Submit all documentation to the VP-EHS.

Actions to Be Taken by the EHS Department Link to heading

• Complete a “Report of Accident” and assign it to an ad hoc Investigation Team for action.
• File a copy of the report for future reference.
• Notify the claims adjuster, if applicable, and make a copy of the “Report of Accident” available.
• Determine whether the CNI equipment involved should be tagged and removed from service pending completion of the investigation. (Only the Facility Manager may release equipment for use once it has been taken out of service.)

4.2 First Aid and Medical Services Link to heading

Medical Treatment Link to heading

If an associate’s injury or illness requires medical attention, the associate should be directed to a medical care facility for immediate treatment. The VP-EHS or Human Resources will provide information regarding preferred providers. In the event of a potentially life-threatening injury, the associate should be transported by emergency medical services to the nearest emergency medical facility.

Exposure to Blood and Body Fluids Link to heading

Associates should report any exposure to other people’s blood or bodily fluids, even when they themselves are not injured or ill. Universal Precautions and procedures from the Bloodborne Pathogen Plan must be followed for protection against bloodborne pathogens, such as HIV/AIDS and hepatitis.

Confidentiality Link to heading

Associate medical records gathered as part of an injury or illness investigation shall:

• Be filed by associate number or governmental identification number.
• Be kept separately from all other files.
• Remain “Confidential” information.

Access to these records is restricted to associates with a need-to-know basis or persons granted defined access rights by governmental regulations.

Coordination with Customers Link to heading

When CNI associates work on a customer location, the Supervisor must coordinate with the customer prior to performing any work to determine the sources of emergency medical assistance. This includes identifying:

• First aid options.
• Emergency medical services.
• Ambulances and/or life flight services.

Emergency phone numbers must be established before work begins.

Restricted or Light Duty Link to heading

CNI will attempt to accommodate associates with occupational limitations for restricted or light duty, as determined jointly with the treating physician. CNI believes it is advantageous for the associate to return to work, even in a diminished capacity, as soon as medically advisable and practical.

4.3 Incident Review Team Link to heading

All incidents shall be investigated, and the extent of the investigation shall reflect the seriousness of the incident utilizing a root cause analysis process or other similar methods determined by the VP-EHS. An Incident Review Team will be formed to participate in determining the final root cause investigative report. The team will consist of representatives of management or other designees assigned by the VP-EHS.

Evidence Collection Link to heading

Initial evidence identification immediately following the incident should include:

• A listing of people, equipment, and materials involved.
• Recording of environmental factors such as weather, illumination, temperature, noise, and ventilation.

Evidence, such as the positions of equipment, parts, papers, and witness accounts, must be preserved, secured, and collected using:

• Notes.
• Photographs.
• Witness statements.
• Flagging.
• Impoundment of documents and equipment.

All evidence must be dated.

Witness Interviews Link to heading

Witness interviews and statements must be:

• Collected promptly.
• Conducted in a location that ensures unbiased testimony.
• Performed by trained interviewers.
• Supplemented with follow-up interviews, if necessary.

All interviews and statements must be dated.

Incident/Accident Investigation Form Link to heading

The Incident/Accident Investigation Form included in Appendix B, or an equivalent form, should be completed to ensure sufficient documentation.

Final Incident Investigation Report Link to heading

The final incident investigation report will consist of:

• Findings with critical factors.
• Evidence collected.
• Corrective actions.
• Responsible parties.
• Timelines for corrective action completion.

Lessons Learned and Communication Link to heading

Lessons learned will be reviewed and communicated via the Incident Notice Form (Appendix C). To prevent reoccurrence or similar events:

• Changes to processes must be implemented.
• Incident information and lessons learned will be sent by the VP-EHS to all work sites.
• The Incident Notice will be posted on associate bulletin boards.
• The incident will be discussed in weekly safety meetings until all associates at the job site have been informed.

4.4 OSHA Recordkeeping Link to heading

CNI shall maintain an accurate Log of Occupational Injuries and Illnesses as required by OSHA regulations.

Recordkeeping Requirements Link to heading

• All injuries, illnesses, incidents, and accidents must be logged if they are:

  • Work-related.
  • A new case.
  • Meeting one or more of the general recording criteria (refer to definitions for criteria).

• Each recordable injury or illness must be entered on:

  • OSHA 300 Log.
  • OSHA 301 Incident Report, or an equivalent form.

• Entries must be completed within seven (7) calendar days of receiving information that a recordable injury or illness has occurred.

Certification of Records Link to heading

An CNI executive must:

• Certify that they have examined the OSHA 300 Log.
• Confirm that the annual summary is correct and complete based on their knowledge of the recording process.

Posting Requirements Link to heading

• A copy of the annual summary must be:
  • Posted in each establishment in a conspicuous location where notices to associates are customarily displayed.
  • Kept unaltered, undefaced, and uncovered by other materials.
  • Posted no later than February 1st of the year following the recorded period.
  • Kept in place until April 30th of the same year.

Record Retention Link to heading

CNI must retain the following records for five (5) years following the end of the calendar year covered:

• OSHA 300 Log.
• Privacy case list (if applicable).
• Annual summary.
• OSHA 301 Incident Report forms.

Regulatory Compliance Link to heading

• Periodically, copies of these records may be required to be forwarded to government officials as requested or by regulation.
• Transmission of records to individual persons, groups, or companies is permitted only in accordance with OSHA requirements.

5.0 References Link to heading

5.1 Regulatory References Link to heading

• US OSHA 29 CFR 1904: Recording and Reporting Occupational Injuries and Illness.

5.2 Site Policy References Link to heading

• CNI Records Retention Plan
• CNI Bloodborne Pathogen Plan

6.0 Training Link to heading

All personnel must be trained in their roles and responsibilities for incident response and incident investigation. Training shall occur prior to the assumption of these responsibilities. Training frequency shall not exceed once every two years.

The training shall include:

• Awareness
• First Responder Responsibilities
• Initial Investigation at the Accident Scene
• Managing the Accident Investigation
• Collecting Data
• Analyzing Data
• Developing Conclusions and Judgments of Need
• Reporting the Results

Walking and Working Surfaces Link to heading

1.0 Purpose Link to heading

[Company Name] (CNI) has prepared this Program as part of the CNI EHS Management System to reduce potential slips, trips, and falls associated with walking-working surfaces. Facilities must meet state or local requirements when they are more stringent. CNI is subject to OSHA 29 CFR 1910.21 Subpart D regulations.

2.0 Scope Link to heading

This plan applies to all CNI facilities, work locations, and associates. The procedures described in this Program are intended to facilitate compliance with applicable governmental regulations. If there is a conflict between this Plan and a governmental regulation, the governmental regulation will apply, and this Plan will be modified. However, all other requirements in this Plan apply even if more stringent than governmental regulations.

3.0 Definitions Link to heading

• ANSI: American National Standards Institute.
• ASTM: American Society for Testing and Materials.
• Dockboards: Devices for spanning short distances between railcars or highway vehicles and loading platforms, which do not expose associates to falls greater than 4 feet (1.2 m).
• Extension Ladder: A ladder that is adjustable in length, is not self-supporting, and consists of two or more sections.
• Floor Hole: An opening measuring less than 12 inches but more than 1 inch in its least dimension, in any floor, platform, pavement, or yard, through which materials but not persons may fall.
• Floor Opening: An opening measuring 12 inches or more in its least dimension, in any floor, platform, pavement, or yard, through which persons may fall.
• Handrail: A single bar or pipe supported on brackets from a wall or partition to furnish persons with a handhold for use in case of tripping.
• NFPA: National Fire Protection Association.
• OSHA: United States Occupational Safety and Health Administration.
• Platform: A working surface for persons, elevated above the surrounding floor or ground.
• Rolling Ladder and Stairway: A manually propelled mobile ladder or stairway having wheels or casters.
• Runway: A passageway for persons, elevated above the surrounding floor or ground level.
• Single Ladder: A non-adjustable, non-self-supporting ladder consisting of one section.
• Standard Handrail: A lengthwise member mounted directly on a wall or partition by means of brackets attached to the lower side of the handrail.
• Standard Railing: A vertical barrier erected along exposed edges of a floor opening, wall opening, ramp, platform, or runway to prevent falls.
• Standard Stair Railing: Similar to a standard railing but with a vertical height between 30 and 34 inches from the upper surface of the top rail to the surface of the tread.
• Toeboard: A vertical barrier at floor level to prevent materials from falling.
• Wall Hole: An opening less than 30 inches but more than 1 inch high, of unrestricted width, in any wall or platform.
• Wall Opening: An opening at least 30 inches high and 18 inches wide, in any wall or partition, through which a person may fall.

4.0 Responsibilities Link to heading

4.1 Walking-Working Surface Plan Manager Link to heading

The Safety Manager shall manage the Walking-Working Surface Plan for CNI. The Walking-Working Surface Plan Manager shall also maintain all training records pertaining to this plan.

4.2 Management Link to heading

CNI management will ensure proper adherence to this plan through regular review.

4.3 Supervisors Link to heading

Supervisors shall ensure that their associates are trained in the procedures delineated in this program and follow them themselves.

4.4 Associates Link to heading

Associates are responsible for complying with this program.

4.5 Third-Party Contractors Link to heading

Third-party contractors are responsible for complying with this program and ensuring their associates have the necessary training to comply with this program.

5.0 Procedure Link to heading

5.1 General Requirements Link to heading

• All places of employment, passageways, storerooms, and service rooms shall be kept clean, orderly, and sanitary.
• Workroom floors shall be maintained in a clean and dry condition. Wet processes shall have proper drainage and mats or platforms as required.
• Floors, work areas, and passageways must be free from protruding nails, splinters, holes, or loose boards.
• Aisles and passageways must be clear and in good repair, with no obstructions.
• Permanent aisles must be appropriately marked.
• Covers or guardrails shall be provided to protect against open pits, tanks, vats, or ditches.
• Floor load ratings must be conspicuously posted, and no load greater than the rated limit may be placed on any floor or structure.
• Adequate lighting, including emergency lighting, must be provided for all exit routes.

5.2 Guarding Floor and Wall Openings and Holes Link to heading

• Exposed sides of stairways must have standard railings, except at stairway entrances.
• Floor openings may be covered. If the cover is removed, temporary railings or an attendant must be present.
• Floor holes must be guarded by railings or covers.
• Open-sided floors or platforms 4 feet or more above the ground must have standard railings and toeboards.
• Regardless of height, open-sided walkways or platforms above dangerous equipment or open tanks must have railings and toeboards.

5.3 Fixed Industrial Stairs Link to heading

• Fixed stairs must meet OSHA 29 CFR 1910.24 requirements, including for design, access, and safe use.

5.4 Portable Ladders Link to heading

• Portable ladders must comply with the Ladder Safety Plan in this manual.

5.5 Fixed Ladders Link to heading

• Fixed ladders must comply with the Ladder Safety Plan in this manual.

5.6 Safety Requirements for Scaffolding Link to heading

• Scaffolds must be secure, capable of supporting at least 4 times the intended load, and maintained in safe condition.
• Guardrails, mid-rails, and toeboards are required for scaffolds more than 10 feet above the ground.
• Overhead protection must be provided when there are overhead hazards.

5.7 Manually Propelled Mobile Ladder Stands and Scaffolds Link to heading

• These ladders and scaffolds must be free from sharp edges and capable of safe use at maximum work heights.

5.8 Other Working Surfaces Link to heading

• Portable dock boards must be secured and provided with handholds for safe handling.

6.0 Training Link to heading

6.1 Associate Training Link to heading

• Training must cover hazards related to walking and working surfaces, guarding floor and wall openings, scaffolding, ladders, and precautions to prevent injuries.
• Retraining is required after changes in procedures or if unsafe practices are observed.
• Training effectiveness must be verified through testing and observation.

7.0 References Link to heading

• ANSI 1264.1-1989: Safety Requirements for Workplace Floor and Wall Openings, Stairs, and Railing Systems.
• ANSI A14.3-1990: Ladders, Reinforced Plastic - Safety Requirements.
• ANSI A14.2-1992: Ladders, Metal – Safety Requirements.
• ASTM A36/A36M: Standard Specification for Carbon Structural Steel.
• NFPA 101: Life Safety Code.
• OSHA 29 CFR 1910: Subpart D - Walking-Working Surfaces.

First Aid Procedure Link to heading

1.0 Purpose Link to heading

[Company Name] (CNI) has prepared this procedure as part of the CNI EHS Management System to ensure immediate response capabilities for any injury or illness that may occur.

2.0 Scope Link to heading

This procedure outlines the guidelines for first aid response systems utilized by CNI. This procedure is applicable to all CNI employees, contractors, and facilities.

3.0 Responsibilities Link to heading

3.1 Safety Manager Link to heading

• Ensure first aid kits are provided and maintained.
• Correspond with the Red Cross or an equivalent organization to keep associate training levels current.

3.2 Supervisors Link to heading

• Ensure that at least one associate with valid first aid certification is present when work is being performed, if medical assistance is not available within 3–4 minutes.
• Arrange for prompt medical attention, including transportation, in case of serious injury.
• Ensure first aid supplies and equipment are accessible and adequate.
• Post the telephone numbers of physicians, hospitals, or ambulances in areas where 911 service is unavailable.

3.3 Associates Link to heading

• Use first aid materials in a safe and responsible manner.

4.0 Procedure Link to heading

4.1 Medical Response Link to heading

• All minor first aid is to be self-rendered. Due to risks associated with Bloodborne Pathogens, associates are not allowed to tend to minor injuries of others.
• In the absence of medical assistance within 3–4 minutes, at least one associate with valid first aid training must be present to render emergency care.
• Associates authorized to provide first aid must always observe Universal Precautions, treating all bodily fluids as if they were contaminated.

4.2 Supplies and Equipment Link to heading

• First aid supplies must be easily accessible, properly maintained, and stored in weatherproof containers.
• Kits should include sealed, manufacturer-prepared contents suitable for the environment.
• Inspections should occur:
  • Weekly, on the first working day, to verify supplies are fully stocked and not expired.
  • Before sending kits to job sites.
  • After usage, to replace depleted or expired items.
• For exposure to corrosive materials, safety showers and eye wash stations must be provided, regularly maintained, and sanitized as needed.

4.3 Transportation Link to heading

• First responders must assess the injury and determine whether transportation to a medical provider or on-site first aid is appropriate.
• Examples of injuries requiring transportation include severe blood loss, head trauma, spinal injuries, internal injuries, or loss of consciousness.
• Preplanned transportation options include private vehicles, company vehicles, helicopters, EMS vehicles, or other safe means to ensure prompt medical care.

5.0 Training Link to heading

• All associates are trained in CPR and first aid during the New Hire Orientation Course.
• CPR Certification: Annual recertification required.
• First Aid Training: Recertification required every three years.

6.0 References Link to heading

• Occupational Health and Safety Administration: “Incident Investigation.”
• Occupational Health and Safety Administration: “Chemical Health Hazard.”